People, rotas, timesheets, time off and essential records, managed simply in one place, for teams of every size. And if you sponsor migrant workers, HR Mentor also helps you keep on top of your sponsor duties, with timely notifications so nothing is left to memory.
Example care group · 84 sponsored workers
Spreadsheets, shared drives and a filing cabinet labelled 'Home Office' are not a compliance system. HR Mentor replaces all three without adding a single extra login for your managers.
Walk through it with a specialist →One versioned profile per worker — contract, job description with the personal and work information, salary history, absence log and next-of-kin. Searchable in seconds, and you can export or print it in a few clicks.
Manual, IDSP and share-code checks recorded on the day they are taken, with the evidence attached. Re-check reminders arrive six and three months before time-limited permission expires, or at times your HR team chooses.
Authorised, unauthorised, sick, maternity and shared parental leave in a single view. The moment anyone passes 10 consecutive working days unauthorised, the reporting clock starts itself.
Rotas, overtime and holiday accruals approved on the go, with the approval log attached to every line.
Every reportable event mapped to its deadline — 10 working days for workers, 20 for your organisation — with a reminder to report it on the SMS, and an audit trail.
Real screens from HR Mentor. Pick a module to see what it does.
A premium mobile companion to the HR Mentor web software, built for employees. Everything from the web platform, reimagined for the phone: clock in, rotas, leave, payslips, documents, training and your digital ID card. Tap through every screen using the list below, the phone's tab bar, or the tiles inside the app.
Preview a screen
Move between the five workspaces your team uses every day, from people records to timesheets and pay.
Screens are shown to explain the product; they are illustrations, not the live product itself.
A compliance visit can arrive unannounced and last several hours. The officer will ask for specific files, for specific workers, on specific dates. HR Mentor keeps those records together, so they are quick to find.
The difference is not another dashboard. It is that the work of staying compliant happens quietly in the background, as part of the HR work your team already does.
A salary shortfall used to surface at payroll. Now it is picked straight from the draft roster itself, even before it is published.
How HR Mentor works
A feature of HR Mentor, for employers who sponsor
If your business holds a sponsor licence, or is applying for one, HR Mentor includes a dedicated Sponsor Compliance module. It sits inside the same system as your everyday HR, because that is where the information lives: start dates, absences, hours and roles. The module watches those records for you and notifies you of the compliance reporting that may be needed, so you are far less likely to miss your duties and responsibilities.
Record the Certificate of Sponsorship number, the visa approval date and the job start date. If a start date looks late compared with the approval date, HR Mentor prompts you, so the first reporting point is not missed.
As everyday records change (role, hours, salary, location, absence), the module adds the items that may need reporting to a simple To Report tab, with a Reported tab and a full change log beside it. Absence alerts and long absence tracking keep extended leave in view, and reminders help you act within the 10 working day reporting window described in the sponsor guidance.
You update the Sponsor Management System yourself, then mark the item as reported in HR Mentor. The record of what was flagged, when, and what you did stays together, and exportable reports are available in a few clicks whenever you want to review or share them. When sponsorship ends, leaver prompts help you close the record in good order.
Most HR problems are not big problems. They are small things that slip: a start date nobody wrote down, an absence recorded in one place and forgotten in another, a deadline that lived in someone's inbox. When records are scattered, things get missed. HR Mentor keeps the records, the reminders and the deadlines together in one system, and prompts you at the right time, so your team spends its day managing people, not paperwork.
People, time, leave, pay and records in a single system, not scattered spreadsheets.
Workflows shaped around everyday HR tasks and deadlines, with sponsor compliance features built in for employers who need them.
Managers, HR and employees each see what needs doing, and when.
Notifications flag deadlines, expiring documents and missing records early, while there is still time to act.
The information you need, ready to export and share in a few clicks.
The HR Mentor promise, carried through the whole product.
HR Mentor is not a fixed monthly subscription that every business pays the same for. The platform is modular, so we shape it around your business: the modules you need, for the team you have. Your pricing is then worked out to suit your budget, with no hidden fees and no paying for tools you will never use.
The simplest way to get your price is to see the platform first. Book a free demo, tell us what you need, and we will give you a clear quote.
Book a free demo and get a quoteStill unsure about something? Our team answers directly — no call centre, no script.
Ask us something specific →No. HR Mentor is an HR tool for every employer: people records, rosters, attendance, leave, payroll preparation, recruitment and more. If you sponsor workers, you can add the Sponsor Compliance module, which helps you keep on top of the extra reporting duties.
No. HR Mentor notifies you of changes that may need reporting and helps you keep the record of what you have done. You update the Sponsor Management System yourself; that way your licence record is always in your hands. Please also read the note on how our reminders work, in the Sponsor Compliance section above.
No — and no software can. The SMS remains the Home Office's own reporting portal and your Level 1 users continue to file through it. What HR Mentor does is remove the risk around it: every reportable event is detected, timed against its 10 or 20 working day deadline, and you are prompted to report it on the SMS. HR Mentor then keeps a record of when you marked it as reported.
Employees check in with their ID card, a QR code or the mobile app, and visitors sign in on screen at reception. Everything is digital and integrated with your HR system: no paper books, no loose data, a live list of who is on site to support your fire safety procedures, and visitor records handled in a GDPR friendly way.
Yes. HR Mentor uses secure sign in with role based access, and you can switch on multi factor authentication (MFA) for an extra layer of protection. Employees see their own information, managers see their teams, and sensitive areas stay restricted.
Employee records can be imported, and onboarding checklists help you gather anything missing. Most employers start with people, rosters and leave, then add more modules as they settle in. Book a free demo and we will show you the platform with a team like yours, using a Demo Business so you can see exactly how it would work.
There is no single fixed price, because the platform is customised to your business. You choose the modules you need, and we shape the pricing to suit your budget. Book a free demo and we will give you a clear quote.
We follow each update to the sponsor guidance. Where a change affects a rule, deadline or record-keeping requirement, we update HR Mentor as soon as we can and note the change in your in-app changelog.
A short, personal walkthrough of HR Mentor: the platform, the employee app, and, if you sponsor workers, the Sponsor Compliance features working inside your everyday HR. No obligation, and we will give you a quote shaped around the modules you need.
Prefer to talk first? WhatsApp or call 07350 684304, or email sales@hrmentor.co.uk.
Your details are ready. Send them to us by email or WhatsApp and we will reply within 5 working days to arrange your demo.
HR Mentor began with a simple observation: employers do not struggle with HR because they do not care. They struggle because the records, the reminders and the deadlines live in different places. So we built one platform where people, time, leave, pay and records sit together, quietly helping you stay on top of the everyday work and, if you sponsor workers, the extra duties that come with it.
Our logo carries the idea: the letters H and M, an upward arrow for guidance and direction, forming a person, because mentorship in human resources is about growth and leadership.
We continuously seek new ways to improve our platform and services.
We are honest and transparent in all our dealings, including about what the product does and does not do.
We prioritise the needs and satisfaction of our customers, and we answer the phone.
We protect customer data and platform integrity with robust measures, by design, with optional MFA at sign in.
